We are looking for a Purchasing Assistant to help maintain our supply inventory levels and negotiate deals with potential vendors. The Purchasing Assistant will be responsible for learning company purchasing policies and procedures, and maintaining supply inventory levels required for effective company operation. The successful candidate will also be charged with conducting regular price comparisons to ensure that the company is always getting the best price for each product that is purchased.
Maintain strong working relationships with our vendors
Review purchasing agreements with vendors and maintain open lines of communication with those vendors
Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company
Compare product deliveries with issued purchase orders and contact vendors wen there are discrepancies
High school diploma/GED required
1+ years of experience
A multi-tasker who pays attention to details
Excellent communication and negotiation skills
Bilingual English/Spanish a plus
Experience with AutoCAD a plus
Excellent computer skills in MS: Word, Excel, PowerPoint, and Access and internet savvy
Production Administrative Assistant
Primary responsibilities will include, but not limited to:
Maintain project/production spreadsheet, such as enter new data, update required dates, purge information
Maintain and review released orders and shop drawings for accuracy and price prior to factory queue-up
Follow up with project team on statuses – releases, missing/short COMs, missing finish samples, etc.
Follow up with purchasing department on statuses – purchased parts, shortages, etc.
Confirm applicable departments have all information to complete projects.
Assist with any outsourcing requirements.
Liaise and handle information flow between project team and production VPs.
Assist in providing accurate production and process schedule
Accurately communicate milestones, discrepancies, deadlines with proper departments to ensure clients’ needs are met.
Support production VPs as needed.
May be involved in factory safety initiatives
The ideal candidate MUST:
Be highly organized with great follow-through.
Be able to take ownership and actively engage in processes.
Be well-versed in basic furniture design principles and construction techniques.
Be able to juggle multiple tasks and work with diverse personalities.
Be able to work in a fast-paced, deadline-oriented environment.
Be able to identify and resolve problems proactively and expediently.
Be able to work in both office and factory environments.
Have a 1 year college degree in a related Design field or equivalent experience.
Have experience in the interior design, hospitality, or interior architecture fields.
Have effective and articulate written, graphic and oral communication skills.
Be computer savvy and be highly proficient in Microsoft Word, Excel and Outlook.
Have a bright, positive attitude and a proactive, professional demeanor.
Have a background in and passion for furniture and/or interior design.
Design and develop custom furniture products.
Summary of essential job functions
Develop customized products using primarily wood composite materials.
Develop product design in compliance with engineering principles, company standards, customer contract requirements, and related specifications.
Interacts with manufacturing through product release and pilot runs.
Understand the relationship between major components: structural frame, glass doors and mirrors, hardware and how to use in order to achieve the desired aesthetic and functional design.
Maintains and develops product pricing.
Create 2D and 3D Auto CAD design and layouts of in-home products and assemblies.
Minimum requirements or preferred requirements
Bachelor’s Degree in Mechanical Engineering or equivalent experience
2+ years in design and development within furniture industry
Knowledge of innovative design concepts, material, and processes
Knowledge of product management, product development and fabrication processes for optimal product design.
Extensive Auto CAD experience
Knowledge and application of Solid Works is a plus.
Knowledge and application of Excel.
Must be able to work in a fast-pace environment
Bi-lingual English/Spanish is a plus